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When to Submit Your CARF Accreditation Application:

Writer's picture: vickirichardsconsuvickirichardsconsu


A Guide for Organizations

Navigating the CARF accreditation process can feel overwhelming, but timely submission of your application is one of the most crucial steps. At Compass Consultants, we help organizations streamline this process to avoid delays and ensure a smooth accreditation experience. In this blog, we break down the key deadlines and steps to keep your application on track.


Why Timing Matters

Submitting your CARF survey application at the right time ensures that your organization receives its accreditation decision without gaps or unnecessary delays. Since CARF uses a structured scheduling system, missing the deadline can push your survey date back significantly, affecting operations and compliance.


Key Deadlines for Submission

Use the table below to determine the latest date by which your organization should submit its CARF survey application.

Expiration Month

Survey Application Due to CARF No Later Than

Preferred Timeframe

August

February 28/29

July/August

September

February 28/29

July/August

October

April 30

August/September

November

May 31

September/October

December

June 30

October/November

January

July 31

November/December

February

August 31

December/January

March

September 30

January/February

April

October 31

February/March

May

November 30

March/April

June

December 31

April/May, May/June

Note: CARF does not issue July expirations since its standards manuals take effect on July 1 each year. Organizations with large surveys may need to submit applications earlier.

We recommend submitting your application at least 10 business days before the listed deadline to prevent processing delays. If any details change after submission, CARF must be notified immediately.


Step-by-Step Application Process


Step 1: Submit Your Survey Application

Start by completing your CARF survey application via Customer Connect, CARF’s online system. Be prepared to provide:

  • Leadership and program information

  • Details on services seeking accreditation

  • Service delivery location(s)

  • Supporting documentation


Step 2: Invoice and Scheduling

Once the application is reviewed, CARF will issue an invoice for the survey fee. After payment, the survey will be scheduled based on availability.


Step 3: Survey Team Assignment

CARF assigns experienced surveyors based on your program type. You’ll receive confirmation of your assigned team at least 30 days before your scheduled survey.


Step 4: The On-Site Survey

Surveyors visit your organization to:

  • Review policies and procedures

  • Interview staff and persons served

  • Assess service delivery and compliance with CARF standards

Surveys typically last 2-4 days, depending on your organization’s size and complexity.


Step 5: Accreditation Decision & Report

Approximately 6-8 weeks post-survey, CARF will issue an accreditation decision along with a written report outlining strengths and recommendations.


Step 6: Quality Improvement Plan (QIP)

Organizations receiving recommendations must submit a QIP within 90 days of their accreditation notification, detailing how they will address the suggested improvements.


Step 7: Annual Reporting for Three-Year Accreditation

Organizations awarded Three-Year Accreditation must submit an Annual Conformance to Quality Report (ACQR) each year to maintain compliance.


Final Thoughts

Staying ahead of CARF accreditation deadlines prevents disruptions and ensures a seamless process. At Compass Consultants, we’re here to guide you through every step, from application submission to successful accreditation. Need help navigating the process? Contact us today for expert assistance!

 

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